· Requestors are to complete Optometry’s internal request form and obtain internal budget # and approval.

· Submit request form to the Opt Business Office, Room 2195, Minnie Cortes.

· Request form is routed to Opt Financial Asst, Khanh Nguyen, for UH budget review and account designation. Orders are grouped into two catagories, state and local fund account designation. Account designation is dependent upon the college area or department where the supplies will be used.

· Ms. Cortes calls or faxes office supply orders on a weekly or bi-weekly basis depending upon the # of requests or as-need basis. She provides Boise Cascade with voucher number, UH account number and consignee number.

· The total amount of the orders cannot exceed $1,000.00.

· Office supplies and invoices are usually delivered the next business day. Orders and documentation must be verified by Ms. Cortes before notification of arrival and distribution of supplies.

· Requestors must verify and sign for supplies upon receipt.

· In cases of errors and problems with orders, Ms. Cortes contacts Boise Cascade to correct problem(s). If needed, Boise Cascade will fax credit invoices to UHCO.

· At the end of each month, Boise Cascade mails a statement to UHCO listing outstanding voucher #s. Ms. Cortes processes invoices & vouchers and enters data into Business Office "Reports" system.

· Vouchers are printed and placed into daily folder for routing of certifying signatures. (Jerald Strickland or Roger Boltz and Mary Juarez)

· Upon return to Business Office, vouchers and backup are copied. Original voucher, one voucher copy and three copies of invoices are forwarded to Accounts Payable department for payment processing. Optometry keeps one copy of voucher and backup for department files.

· This policy will be reviewed yearly and/or revised as needed.